2007s last Blog Watchdog

Posted by bkmcae@gmail.com (Ben Martin) under Uncategorized

It’s the final Blog Watchdog of 2007. Don’t forget to subscribe to the McKinley Marketing newsletter to receive this column, and others, from them on a monthly basis.

Happy New Year! I thought it would be most appropriate this month to complement Sheri and Sara’s excellent insight with a handful of relevant links that focus on related issues. Here are a few additional tips to help you achieve membership mastery in 2008.

Sheri and Sara write that database accuracy is imperative for the membership professional. But what happens when the association doesn’t have a single database, but more than 100 disparate lists of members and prospects strewn across the organization? That’s precisely the dilemma Wes Trochlil discovered recently with one of his clients. Read his post to learn why this is a problem and how to go about fixing it.

Transferring member calls between departments without providing a solution typically leads to a negative experience. These members may decide to delay renewing - or avoid it all together - based on the experience. You can see how poor relationships between departments can affect the budget. Scott Briscoe at Acronym uncovers how another version of silo-itis can detract from an association’s ability to boost its bottom line.

Do you talk about avoiding “silos” in your organization? Certainly, talking about eliminating silos is much easier than actually breaking through them. How can association departments set themselves up to succeed? Jamie Notter proposes a solution. He suggests that teammates from different departments work on building trust and identifying effective ways to communicate. To nurture a truly effective team, processes and procedures for handling work should be secondary to the interpersonal relationships between colleagues.

Sheri and Sara also write that the membership professional gains tremendous insight into member needs by actively seeking feedback (i.e., research). Not only will association staff be positioned to more accurately respond to member needs, research suggests that the more opportunities you give people to provide feedback about your company or product, the more likely these people will say good things about you. Read this insightful post by Guy Kawasaki for more insight into this phenomenon (and a striking example of how NOT to encourage feedback).

To continue the discussion on any of these topics, post your comments.

Got feedback or a tip for me? Contact me: bkmcae at gmail dot com.

Tagged: ; ; ;

Read & discuss at bkmcae@gmail.com (Ben Martin)'s blog.

Links for 2007-12-27 [del.icio.us]

Posted by Hilary under Uncategorized

Read & discuss at Hilary's blog.

Annoyance and exclusion - the free hat

Posted by CindyAE under Uncategorized

TripAdvisor, my favorite travel website, emailed today to say in appreciation for posting travel comments, they’re sending me a free TripAdvisor hat (pic). I post comments and pictures of hotels on their site, plus consider opinions of other travelers/forums. So click button in email, enter my email address and get response: “Sorry, you don’t qualify for our hat“.

Emailed them asking why in the world they would send that email and make me dislike them when I love them. Got an oops there was a technology glitch response, and hat is on the way. Imagine if they just totally turned me off, when there was no reason for them to do that?

Seth Godin has great post about exclusion - that’s good message for association executives. Think about what programs succeed by fact appear exclusionary (like convention hotel selling out in one day so if late, can’t get in). What activities might be unnecessarily exclusionary and need to open. What awards programs might turn off significantly more people than turn on, especially if care and confidentiality aren’t given?There’s such a human element in so many things we all administer. How do we show appreciation for participation?

Side note: No, I don’t typically go for gimmicky things (like hats), especially via email - but will help promote TripAdvisor. Forums have users saying they plan to wear hat when check into hotels to see if any reaction or better rooms. Many already have backpacks, t-shirts and luggage tags from them (for posting). Rewarding for posting, while also getting fans promoting to others a good idea.

Read & discuss at CindyAE's blog.

Technology Impact on Events

Posted by Margaret Core under Uncategorized

Read & discuss at Margaret Core's blog.

Are we the real problem with delays?

Posted by CindyAE under Uncategorized

Received these among comments to my “How to Break 6 Association Habits” post. Questions where the real problem may be in ensuring speakers end their presentations on time …

“Cindy, I’m going push back a little bit on #1. As someone who has been on both sides of the challenge you’re describing, I think a more flexible approach is in the best interest of the learner. With short breaks, unrealistic travel times and in-room announcements, sessions often end up shortened through no fault of the speaker. And, if a session goes five minutes beyond the appointed time because the participants are engaged in a good conversation, I don’t see anything wrong that.

I agree that speakers who allow sessions to drag far beyond scheduled end times aren’t doing their jobs. But the goal of our meetings is (or should be) to support learning, and that is not an outcome that conforms to our preset schedules.”

From speaker who gives large volume of presentations to associations:

“Your recent blog described how association executives need to control speakers who go over the time alloted. As a professional speaker I offer you another view. In my experience associations are poor at presentation time management. Sessions do not start on time. When I am told to make a one hour presentation I rarely actually get one hour. The President wants to ’say a few words’, or the lobbyist wants to ‘briefly cover a pressing political issue’, or the person introducing me decides to wax eloquently on a personal topic while at the podium, or a dignitary is introduced (who says a few words), or there is a drawing, etc. I had one Association break into my presentation for 15 minutes for ’surprise treats’ that were not scheduled. So an hour quickly becomes 45 minutes or less, a two hour presentation becomes an hour and a half, etc.

As a result I do not give detailed outlines in advance to distribute as I am not sure how much material I will have time to cover. My outlines are brief and screen slides are few among many blanks so I can adjust on the fly. I have two or three presentations on my computer screen before I start so when I am actually introduced I can launch the correct presentation length.

The for-profit world is much more precise by starting on time, one minute allowed for introductions, five minutes set aside at the end for Q&A, etc. So I have learned to be prepared depending on the type of organization that is sponsoring the presentation. That way we both are satisfied with the result.”

My additional comments:

1. I speak frequently too and agree speaker’s time is often shortened. Huge problem when 20 minute presentation needs to shorten by 10 minutes, so in that case, yes may need to go over 3 or 4 minutes. Bigger situation when speaker has 3 hours and distributes 40 pages of handouts; then with 15 minutes and 20 pages to go announces “we may need to run over”. 30 vs. 3 minutes. I really will cut them off. Some try to cram in too much material or get hung up on complicated questions. Need to plan/manage speaking time.

2. Ability to go 5 minutes over depends on format. Conferences may only have 15-30 minutes between classes, and need that time. Room can’t get refreshed and next speaker can’t set-up in time if prior speaker and class don’t leave.

3. Agree moderator, president or staff can kill the speaker’s time with extra agenda items or not setting aside time correctly. “This will only take a minute” - doesn’t. Another example is live check presentations where recipient gets to “say a few words”. Don’t let them talk or plan 10 minutes per receipient - they’ll talk. Waiting to let the buffet start until everyone seated huge delay issue too. If any table seated, let them start.

4. It’s such a lose-lose. If program runs over, people may not sign up again because they can’t trust organization to respect their time schedule; if a speaker is short-changed with time attendees may be disappointed they didn’t get what they came for. And we wonder why people don’t attend meetings?

Will be at retreat with group of local presidents in a few weeks. Now adding “This will only take a minute (not)” to their discussion agenda. Thanks so much for commenting!

Read & discuss at CindyAE's blog.

Funniest traveler comments of 2007

Posted by Sue Pelletier under Uncategorized

Brought to you courtesy of TripAdvisor: Funniest traveler comments of 2007. My favorite:
“Time could be spent pondering over the meaning of some of the many safety signs around the complex. Out of the several we managed to identify, the two we found to be of greatest use were 1. Not to step on any crocodiles […]

Read & discuss at Sue Pelletier's blog.

Oh, Ah-ha, I See…

Posted by Cynthia D'Amour under Uncategorized

  But don’t you want to know anything about me?
This week I’ve attended several holiday events and parties.

The food has been decadent.
Catching up with old friends fun.
And too many conversations were one-sided!

I’ve been amazed at how many times I was in a conversation - and not asked a single question about myself.
My conversation “partners” had […]

Read & discuss at Cynthia D'Amour's blog.

Membership Life Cycle – Part II

Posted by Tony Rossell under Uncategorized

Read & discuss at Tony Rossell's blog.

4 random technology tips

Posted by CindyAE under Uncategorized

A few random technology tips …

1. Carry alcohol wipes. Apparently stealing GPS systems is growing in frequency. One way they can tell a portable GPS in the car: the suction cup rings on the windshield. I have those. Now have to remove marks on windshield each stop?

2. Get a receipt at gas stations (so you’re not arrested). I usually do, but not always. Swiped a credit card, followed instructions, pumped gas, then waited for receipt to print. Saw the message: Go inside to pay. What if I wasn’t getting a receipt - would have driven away assuming I WAS paid. Kid at cash register told me he would have called police if didn’t come in. Association execs can’t get arrested. He didn’t care.

3. Twitter has more uses. I don’t use Twitter, but read this post and assume these are more ways to use it. Examples: local weather forecasts, track fuel economy, promote a blog, get daily bible verses.

4. Take credit cards. Churches getting ATMs and “digital collection baskets” - finally. Realizing people don’t carry cash and checks anymore. When I was a church trustee there was no way they’d consider electronic payments due to credit card fees. Instead everyone fretted about how to get snowbirds to mail collection envelopes from Florida. I hope all associations offer credit cards — the fee discussion doesn’t recognize the reality of need for convenience; plus potential increase in participation you may otherwise miss.

Read & discuss at CindyAE's blog.

George M. Notter, Jr., FAIA, 1933-2007

Posted by Jamie Notter under Uncategorized

Read & discuss at Jamie Notter's blog.